Event Project Manager
| Freelance Opportunity | Event Project Manager |
| About | Project Manage Global Reuse Summit – a high profile, industry leading event in the City to Sea calendar, designed to inspire urgent action in the Food and Packaging sector. |
| Budget | £5,000 (£250 day rate) 20 days |
| How to apply | Use this link to upload covering letter and CV |
| Start date | Immediate start, completing March 2025 |
| Deadline & application process. | Rolling – the first suitable candidate will be appointed. You will hear from us within 2-weeks if we want to take the conversation further. |
The Brief
We are looking to appoint an excellent event project manager with an impressive track record. Experience in the environmental sector is desirable but not essential.
Working as an ambassador for City to Sea, you will be confident and professional in the way you manage the project between our in-house Global Reuse Summit team and external stakeholders, as well as the venue and suppliers.
You will be effective in your use of Monday.com, our project management software, and able to deliver your brief in budget and on time. This will be a fast-paced project and an ability to be comfortable with change and multiple moving parts is essential. The brief will be managed and progress assessed in four blocks to ensure consistent results across the time frame.
Project Management & other software tools
- Monday.com: adding all actions
- Sharepoint: Manage filing system so all assets are easy to access
- Beacon CRM
Liaise with internal team
Keep on actions and project on track, working with our in-house Global Reuse Summit team, covering these areas:
- Marketing
- Digital Platforms
- Social media
- Partnerships
Liaise with external stakeholders, suppliers, venue
- Liaise with suppliers to ensure timely, quality delivery in budget
- Liaise with speakers to deliver a high-quality programme with support of CEO
- Speaker outreach
- Speaker scheduling
- Speaker booking
- Speaker briefing including toolkit distro
- Manage and control speaker expenses
- Speaker liaison (pre) event and during event
- Liaise with the venue to ensure all requirements are met on the day and the event is delivered on budget
Record Keeping & Evaluation
Curate information for post event evaluation with support of the team